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Corporate Travel Policy Compliance

The right reporting, communication and incentivisation
tools to improve travel policy compliance for your firm.


Great travel programs start with a strong corporate travel policy

A robust corporate travel policy helps you communicate clear guidelines for your company’s expectations for traveling employees - helping you control travel costs and better care for travelling employees. Savvy companies drive travel policy compliance by tailoring their guidelines to their company’s culture, offering a business travel policy that matches the level of flexibility and cost controls to the goals of their company.

CWT can help make travel policy compliance easy for you and your employees. All CWT booking channels - online, offline or mobile - will automatically filter search results by your company’s policy preferences, including preferred vendors, class of service, and cost. We make it our top priority to offer your employees the best possible choice for both their needs and your corporate travel policy.

Business travel policy monitoring

Our business intelligence command center gives you 24/7 access to monitor travel policy compliance. It logs near real-time data of every travel booking, giving you an overview of what’s being spent where, when, and by whom. You’ll be able to see right away if a business traveller has booked outside your policy, helping you keep your employees - and your company’s budget - on track.


How to improve your travel policy compliance

We know that a lot of travel policy compliance depends on how clear and well-communicated your travel policy is. Making sure the policy is widely circulated and understood is the first step towards enforcing it – and we can make that happen wherever your travellers are in the world.

  • Tools – by automatically filtering search results based on your preferred providers and price range, every booking your business travellers make will be restricted to the framework of your policy.

  • Reporting – with CWT AnalytIQs you can keep a close eye on the bookings and purchases your business travelers make, generate reports to understand their behaviours, and ensure your travel policy keeps evolving to reflect their needs and preferences.

  • Communication – Our CWT Program Messenger app helps you quickly get in touch with business travellers, to remind them of policy or make them aware of any changes. Employees are your responsibility while they’re travelling, so this service is also an essential way to stay connected with them at all times.

  • Incentivisation – Our CWT Solutions Group works with global organisations to improve traveller loyalty through gamification, which can be used to encourage employees to make the best financial decisions while they’re travelling. For example, if a traveller stays at a less expensive hotel, they could be rewarded with a room upgrade.

Need assistance with your corporate travel policy?

Making the most of your corporate travel budget is not just about enforcing your policy – it’s about having the right procedures that work for your organisation and employees.

From defining your objective to setting out procedures, and making sure it’s communicated well, we work with companies across the world to make their corporate travel policies flow smoothly. Here’s where we can add value to you:

  • Benchmarking compliance – using traveller behaviour analysis and gamification, we’ll make sure your policy gives you the edge. Then we’ll benchmark your corporate travel policy against your competitors, so you can learn what works and what doesn’t in your industry.

  • Policy review and development – Once you’ve created your corporate travel policy, we’ll work with you to ensure it keeps evolving to become even better, with employee suggestions incorporated into future iterations of the document.

  • Travel savings analysis – our innovative CWT AnalytIQs software gives you real-time insights into how your corporate travel budget is being spent to help you identify key opportunities for savings.

  • Supplier optimisation – we work with suppliers across the world in order to secure great rates on hotels, airfares and car rental. We can also help you negotiate further discounts with suppliers you use on a regular basis.

94% client satisfaction rate

CWT Solutions Group

CWT Solutions Group delivers savings to customers through innovations in travel management.

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